Hotel PMS

What is a Hotel PMS?

A hotel PMS unifies several key elements of a hotel back office and front-desk, within a single software system. This software can provide guest loyalty schemes, perform data collection/analysis tasks and help to deliver F&B services. Despite the many benefits of a cloud Property Management System, lots of hotels still depend on legacy software, handwritten records or excel spreadsheets – all of which are inadequate for the twenty-first century. As a result, hoteliers are searching for a one-stop-shop solution to oversee every process.

Why should you invest in a Hotel PMS?

To run a hotel successfully in today’s competitive market, it’s vital to keep pace with technological developments. Harnessing the power of automation to carry out daily admin tasks will improve your quality of service and produce happier customers. With a modern PMS, you can stand out from the competition and offer remarkable guest experiences. Choosing the best system for your establishment is a challenge.

PMS can manage hotel bookings and perform other administrative duties. The main functions include payment processing, front-desk operations, reservations and channel/rate management. Typically, this software controls financial transactions and bookings, however some hoteliers use it to manage human resources and housekeeping too. The whole purpose of this technology is to facilitate the core processes of a hotel, with respect to external and internal operations.

Almost every establishment in the hospitality sector, from small hostels to large hotel chains, is using a property management system right now. This technology allows hotels to track a room’s booking status and handle reservations. Nonetheless, there is more to its functionality than this. With the help of a hotel property management system, a hotelier can manage F&B services, back-office processes and monitor the occupancy rates of rooms. Let’s look closer at the functions that most systems support.

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Key Features

01

Reservations

Traditionally, a PMS was defined as software that allows a hotel or hotel group to manage front-office resources, such as bookings, check-in and check-out, rooms, cleaning, prices, client profiles and billing.

02

Group bookings and block management

Group bookings and block management; Fully streamlined operations and group handling; Automated assignment of rooming list; built-in Fast Check-in for groups; Handling of details in blocks or for individuals; Block management with own inventory; Group invoicing instructions; Block management that allows for quick change-overs and forecasting of availability/occupancy as well as revenue.

03

Availability

Availability monitoring with various options for viewing inventory and occupancy. Multi-property incorporated.

04

Billing and Advance payment management

Advance payments can be executed without being directly linked to bookings and they can be applied according to the operator’s preferences; Group invoicing made easy.

05

Current Account

Fully integrated current account management. Allowing for quick searches and effective control of receivables.

06

Integrated Back-office Operations

It connects financial operations and processes, leveraging pre-defined integrations with accounts receivable, accounts payable, payment gateways and hospitality industry applications; Inter-billing operations between properties of the same group; Commission management.

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